Free template · Excel
Free RACI Matrix Template (Excel) for Software Projects
Agree who does the work, who approves it, who gives input, and who is kept informed, on one page. The example rows show a typical software client project, and every row is checked automatically so it has exactly one accountable role.
Download (.xlsx)
Works in Excel and Google Sheets · No sign-up · Updated
What's inside
- RACI matrix: Roles across, activities and decisions down, with R, A, C, I, and A/R dropdowns. A Check column flags rows with no A, more than one A, or no R.
- Role summary: Counts each role's A's, R's, C's, and I's, and notes roles that may be overloaded or not needed.
- How to use: What each letter means and how to fill in and review the matrix.
Preview
Example rows from the RACI matrix sheet:
| Activity | Client | Project manager | Tech lead | Developers | QA | Designer |
|---|---|---|---|---|---|---|
| Business requirements | A | R | C | I | I | C |
| Estimates and timeline | C | A | R | C | C | C |
| User acceptance testing (UAT) | A/R | R | I | I | C | I |
How to use it
- List the roles across the top (roles, not names).
- List the activities and decisions down the side: approvals, sign-offs, releases, and changes.
- Pick a letter in each cell from the dropdown, starting with exactly one A per row.
- Fix every row the Check column flags, then review the matrix with the team and the client.
To use it in Google Sheets, open Google Sheets, choose File, then Import, and upload the file. The dropdowns and formulas carry over.
The full guide behind this template: Free RACI Matrix Template for Software Projects.