Free template · Excel
Free Weekly Project Status Report Template (Excel)
Send clients the same clear, one-page update every week. Statuses come from dropdowns, a RAG guide keeps everyone's definitions the same, and the sheet prints on one A4 page.
Download (.xlsx)
Works in Excel and Google Sheets · No sign-up · Updated
What's inside
- Status report: Executive summary, overall RAG status and trend, health by area (scope, schedule, budget, quality, resources), key numbers, milestones with planned vs forecast dates, completed and planned work, risks and issues, decisions needed from the client, change requests, and the next meeting.
- RAG guide: What Green, Amber, and Red mean, so everyone uses the same definitions.
- How to use: The weekly routine: copy the sheet, update it, and send it before the meeting.
Preview
Sections of the one-page report:
| Section | What goes in it |
|---|---|
| Overall status | RAG status, trend, and a 2–3 sentence executive summary |
| Health by area | Scope, schedule, budget, quality, and resources |
| Milestones | Planned vs forecast dates, with late ones highlighted |
| Decisions needed | What you need from the client, with an owner and a date |
How to use it
- Copy the Status report sheet each week and keep old weeks as history.
- Pick statuses from the dropdowns, using the RAG guide.
- Write the executive summary last, in two or three sentences.
- Send it before the weekly meeting, then use the meeting for questions and decisions.
To use it in Google Sheets, open Google Sheets, choose File, then Import, and upload the file. The dropdowns and formulas carry over.
The full guide behind this template: How I Track 10 Projects at Once.